for attn of HR
It saddens me to put this on record , but I feel I must.
I have worked for this company for 11 years now, 8 of which in this dept(put dept name here).
In that time I have never been late in attending and have proved myself to be a loyal and committed member of staff.
Due to circumstances beyond my control, exceptionally bad and dangerous weather conditions on (put in date), I arrived 3 mins late, I apologised and explained my reasons at the time, however I found I was served a DDR and warned of potential disciplinary measures.
Given my excellent record for attendance, I consider this action to be somewhat harsh and I feel that my normal high standards and loyalty to this place count for nothing, moreover I feel saddened that my usual very good work record is unappreciated and now tarnished over a situation that I had no control over.
I would appreciate you reconsider this action and restore my work record to its previous unblemished condition.