counting frequencies from an excel data sheet

rabbitdrop | 21:11 Fri 23rd Nov 2007 | Computers

8 Answers

hello,
is anyone any good with excel. if so do you know how I can count frequencies from it. I have a data sheet with individual people score, which were either 0,1,2, or 3. I want to count the number of people who scored 0, the number who scored 2, etc. It would be nice to have it in a chart but just a table would do. hope that makes sense. basically I just want to be able to look at it and say things like: most people scored 2 for this question..that sort of thing. Of course I could just physically count them up on a tally sheet but I'm sure there must be some quick and reliable way of doing it.
thanks

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Katy May

You can use the 'COUNTIF' function. Assuming that you have a column with numbers in it to reflect the scores you would go to an empty cell and type in the following:

=COUNTIF(beginning of range:end of range ,"number of word to count")

So if I had entered the scores in Row B, cell numbers 2 - 50, in order to calculate how many cells contained the value 1, I would type:

=COUNTIF(B2:B50,"1")
I'd then do the same in the next free cell, but replace the 1 with 2 etc

There's probably a more efficient way to do it but i'm not brilliant with excel.

Hope that's helpful

K

Katy May

Sorry - in the formaula is should have said 'number OR word to count' not 'number of word to count'. Maybe I should set up a spreadsheet to keep track of the glasses of wine I'm drinking!

Katy May

Sorry - in the formula it should have said 'number OR word to count' not 'number of word to count'. Maybe I should set up a spreadsheet to keep track of the glasses of wine I'm drinking!

rabbitdrop

Question Author

Thanks katy, gonna try it now....

rabbitdrop

Question Author

katy thanks for your help. I tried and nothing happened. I'm sue it's me not following your instructions right. Could you clarify for me please. What I did is;
I went to an empty cell elsewhere on the spread sheet then typed in COUNTIF(D2:D70,"1")
Then I pressed enter and .... nothing happened!
the formula just stayed in the box
what did I do wrong

rabbitdrop

Question Author

Ok did it! I missed out the = before countif

thanks Katy, very helpful

riskman

just for fun:
you could amend your formula to
="1 = " &COUNTIF($B$1:$B$50,"1")
this would then display as 1 = 5, 2 = 10 etc.
for the chart just pick up Katy May's results (single column) and 'Insert' - 'Chart' and follow the instructions
Enjoy...

rabbitdrop

Question Author

Ok will try that. thanks for your help!

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