Addressing Envelopes

[anotheoldgit]

Why is it when I print a long address on an envelope, (such as the bogus example I have set out below), it will generally miss off the bottom two lines of the address, although I position the address closer to the top of the envelope than set?

Mr Joe Smith,
Managing Director
Acme Laundry Corporation
Capital House
21 Arcadia Avenue
Stepney
London
AB 14 9CD

[pinkyboyid]

Is it to do with the page setup such headers/footers/margins?

What application do you print from and what printer is it?

If you remove the last two lines from the address in the document that get left off in the print, does all the remaining lines then print ?

[RATTER15]

Try changing the envelope size on the printer or set up a "custom Size"

[anotheoldgit]

Thank you for your input, I am providing further information if this is of any help?

Using Word, I highlight the address, press on tools and select Envelopes & Labels, select Options, set envelope size to the one I am using, in this case DL (110x220mm), and then alter the position from the top to 3.9cm.

The printer I am using is HP photosmart C4680 3 in 1. But this shouldn't make much difference because I have previously experienced this trouble with an entirely different printer.

[wolf63]

If I type an envelope I just go into margins/set-up.

You need to change the size of the paper to those of your envelope - changing your orientation to landscape.

They just type the address - adjusting it to where you want it to go. You can indent the address and/or adjust the margins.

You are actually free to do anything - whereas the way that you were doing it before may have been more restrictive.

Excalibur ? Makes you sound less grumpy!! :-)

[pinkyboyid]

Does a print preview show the all address lines ok or not. If not then I would say the margin plus headr/footer settings must be the issue in Word.

Also, if not already, have you checked the settings on the printer.

A quick check of the manual gives this snippet:

" If you are printing on envelopes, do the following:
a. Display the print settings, and click the Features tab.
b. In the Resizing Options area, click the appropriate envelope size in the Size list.
6. Click OK, and then click Print or OK in the Print dialog box"

Manual is available at:

http://h10032.www1.hp.com/ctg/Manual/c02240492.pdf

[anotheoldgit]

wolf63

Never been grumpy.

/// If I type an envelope I just go into margins/set-up. ///

Please could you tell where I can get into margins?

[anotheoldgit]

pinkyboyid

Thanks for your reply.

As I have already said I have selected the correct envelope size, that being DL size, and adjusted the position of the address on the envelope.

And it is not just this printer I have had the same trouble with I have tried others.

The solution I find is to shorten the address in some way and move the postal code by the side of the last line.

[Stargazer]

I am glad you have not changed your name (I thought you were planning to) as I love AOG for a name. Are you male? I would only apply this moniker to a male.

[anotheoldgit]

Stargazer

/// I am glad you have not changed your name (I thought you were planning to) as I love AOG for a name. Are you male? I would only apply this moniker to a male. ///

Yes I am 100% male and was planning to change my name but somehow the change hasn't yet took place, perhaps this ABer is correct,

/// Maybe as you are such an institution there has been a successful campaign to save anotheoldgit by English Heritage. ///

[pinkyboyid]

Ok, lets try some additional testing utlising some other applications, just to see if they perform any different and see if we can narrow down the problem.

If you are not aware, you should have two 'Windows Accessory' applications named 'WordPad' and 'NotePad', already installed as part of the original Windows installation.

To access each of these applications in turn goto: 'Windows Start>All Programs>Accessories'
There you see both programs listed in the menu.

- Select 'WordPad', then from the 'WordPad' File menu in the top left-hand corner, select the 'Page Setup' option and choose Letter Size DL and set your margins to suit. Try setting margins to the bare minimum e.g. 0.1cm top and 0.1cm bottom.

Type in your postal address and try a test print.

- Second test: Select the 'Notepad' Option in 'Accessories' and carry out the same method as per the 'WordPad' test.

If one or both print ok, then go back to Word and set the Margins exactly as those in the application that worked ok.

And just to clarify a few things,

- What version of Windows are you using?
- What version of Word are using?
- What Page Paper orientation is set in Word i.e. Portrait or Landscape?
- Can you Confirm that you have physically adjusted the printer settings directly at the printer console as set to use Envelope Paper Size?

[EDDIE51]

I would put line 1, 2 and 3 together in one line.
Line 4 and 5 together in the 2nd line.
Miss out line 5 altogether ( it is not nessesary)
Then the Post code as the last line , line 3.
If you just put
Mr J Smith, MD, Acme Laundry
AB 14 9CD
That is all that is nessesary. The letter will still get there just as fast.
The Royal Mail do not sort by the name of the post town only by the post code. The town name only comes into it if there is no post code on the letter.

[anotheoldgit]

Thank you once again for all your answers, especially you pinkyboyid who have gone to extreme trouble to help me rectify my issue.

But I am sorry PB your last possible solution sounds a little too technical just to solve a simple problem, but please don't think that I am being ungrateful for your much appreciated help.

I would have thought that the Tools/Envelopes and Labels facility should have taken care of the addressing of envelopes automatically.

[THECORBYLOON]

Try this, http://wordribbon.tips.net/T005974_Increasing_Envelope_Address_Lines.html