HELP! Office signing in and out problem - fire safety, time keeping

[funkylad20]

We have a smallish office, and we need a new system to:

Log people entering the office at the start of the day
Log people leaving the office at the end of the day

Log people going onto their lunch (leaving office)
Log people coming back from lunch (returning to office) Log people going onto their lunch (in the office, at desk) Log people coming back from lunch (in office, at desk)

People leaving the building for meetings
People coming back to the building from meetings Visitors to the office, entering and leaving

This is all for H&S (in the case of a fire, need to grab it so no electronic copies suitable), time-keeping reasons to ensure hours are monitored and most importantly something that PEOPLE WILL ALWAYS COMPLETE!

We are quite a laid back office and not too strict, but we are growing and need this system but cannot think of anything good enough! HELP!

[marval]

We just used to have a book, with dates and we would just sign in and out. Putting the times, it didn't take long to do. Someone might have an alternative method.

[funkylad20]

See, this is what we have currently, a sheet with sign in, sign out and the same for lunch....but it just isn't effective and wondered if anyone else has anything a bit fresher and more user-friendly?!

[buildersmate]

When a business gets to the size of needing something bigger and better than a book that staff just sign in / out of, the next step is often to make it part of the responsibility of the receptionist to manage the process but continue with the book.
Otherwise it is a simple time recording swipe system, with a card for each employee and a pool of numbered cards for visitors. But there's a overhead cost of running such a system.
Logging staff who are in the building but on lunch is not a H&S issue - it falls under the time recording / payroll bucket. One either has to have managers managing their people (and that includes time-keeping and attendance) or it can become part of payroll and is run as an administrative process. Given the type of company you say you are, I'd stick to logging people in/out of the building purely for the H&S reasons.

[Mrs_Pegasus]

If this is only for H&S I dont see why its complicated. i.e. signing in and out book. You make it sound like you need to know if they are in meetings or at lunch etc.

Another possibility is using ID badges or a token system, so when someone leaves the building they hand in their badge/token and pick it up when they return to the building.